![]() ![]() We were using our computer speakers to listen/hear the other parties. We were sent the dial in codes by email just as the meeting was to start. ![]() A recent example of this exact situation went something like this: I was sent a calendar for a conference call – both the leader of the call and all of the attendees to this meeting were to be speaking together for the first time. Too – there sometimes can be a misunderstanding of how to use the software. Ideally, our technology always works when we need it to and is as simple as can be to use. If this will be a reoccurring meeting and the ideal call time is too early/too late for some members of the call – suggest altering the call time periodically to give all a chance to take the call during their “normal” work hours. If this is a team meeting, perhaps there are established protocols depending who is on the call – perhaps seniority rules at your place of work. If this is a one-time meeting, I’d suggest being accommodating to the other party. For example: if your call is with a client – I’d suggest you accommodate their time zone. Things to think about: When choosing the time for the call, it is important to be aware of how it’ll affect all attendees. Simply type in the cities where your attendees will be calling from and this site will produce a colour coded chart giving you suggested times that can work for all. It highlights in colour “normal” work hours, “off hours” and “do not call” hours (ie: the middle of the night) for each world time zone. You can use a time zone planner or time zone clock to help with this. Each in a different time zone, and all will need to be on the conference call. How are you going to plan and implement such a task to run smoothly? Here are three ideas to make that call the easiest for all to attend, and for you to lead. The only thing is that all attendees are based in different cities around the country (or globe). You’re leading the meeting next week for the first time.
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